A done-for-you service, not software to learn. You share one job-file folder. We sort the photos, file the paperwork, write the update emails, and follow up on unpaid invoices — and a real person checks every piece before you see it. Built by a restoration franchise owner who runs it in his own business every week.
2-minute screen recording: watch it work
A short recording of real job files being sorted and drafted in the owner's own franchise drops in here.
The Job File Desk is a service you hire, not software you install. Nobody in your office learns a new program. Your crew keeps working jobs exactly the way they do now. Behind the scenes, we keep every job file clean and complete — and when something is missing, you hear about it before it holds up billing.
Your techs dump photos into a folder like they always do. Same day, those photos come back sorted into labeled folders — by room, cause, moisture readings, and equipment — so your estimator opens a clean set, not a 300-photo pile.
Contracts, work authorizations, and signed documents get filed in the right spot in each job file. If a signature page is missing, you hear about it now — not when you're trying to bill.
Updates to customers, adjusters, and agents get written for you from the job file. You read each one, change what you want, and hit send.
Every unpaid invoice gets polite reminder emails on a set schedule until it's paid. You approve each reminder before it goes out.
Finished jobs turn into simple social posts and review requests — written for you, sent after you approve them.
Once a week, every open job file gets checked top to bottom. Missing photos, unsigned documents, aging invoices, customers who haven't heard from you — you get one short list of flags, with the fixes already drafted.
We work inside the tools and folders you already use — SiteCam, Encircle, Xactimate, QuickBooks, plain Google Drive. Nothing gets moved to a new program, and your techs never get a new login.
Software does the repetitive sorting and drafting. A person on our team checks its work. All you do is approve or reject what shows up — no hiring, no training, no supervising.
Everything on this page runs in the owner's own restoration franchise first. If it doesn't work on his real jobs, it never reaches yours.
Each module takes one office job off your plate. Start with the one that hurts most — most owners start with photos — and add the rest only if they earn it. Every module works the same way: software does the first pass, a person on our team checks it, and you give the final OK.
Job photos come back sorted into labeled, estimator-ready folders the same day. Contracts and work authorizations get filed in the job file where they belong. If something is missing — an equipment photo, a signature page — the file gets flagged so you can fix it before it slows down billing. The 205-photo run in the proof section below is this module on a real job.
The software reads what's already in the job file — notes, schedule, photos — and writes the routine update emails for you: customer, adjuster, referring agent. Each draft waits in a queue until you read it, change anything you want, and hit send. Nobody waits three days for an email that takes ten minutes to write.
Every unpaid invoice goes on a follow-up schedule: polite reminder emails, written for you, sent at set intervals until the invoice is paid. You approve each reminder before it goes out. Nothing sits at 90 days because nobody in the office had time to chase it.
Photos from finished jobs get turned into simple social posts, and completed jobs turn into review requests to the customer. Everything is written for you and goes out only after you approve it. Your company stays visible with zero office time spent.
Once a week, every open job file gets checked from top to bottom: missing photos, unsigned documents, invoices going stale, customers who haven't gotten an update. You get one short list of what needs attention, with drafts ready to approve. It's the check that keeps the other four modules honest.
You share one folder with us — the folder where your job photos and documents already live — the same way you'd share a folder with an employee. That one folder is all we can see. Not your email, not your accounting, not the rest of your drive. Before anything moves, you sign a data agreement that says the data is yours. Cut off access any minute and everything stops.
Software reads every photo and document in the folder and does the first pass: it sorts photos into labeled folders, files the paperwork, writes draft emails, and builds the invoice follow-up list. It never invents anything. If it can't tell where a photo belongs, it doesn't guess — it sets that photo aside in a "needs review" pile for a person to look at.
Before anything comes back to you, a person on our team opens the work and checks it — every folder, every draft, every flag. Then it lands with you, and nothing goes out to a customer or an adjuster until you say send. The software never sends anything on its own.
Every week, the Weekly Sweep goes back through all of your open job files and checks them again — missing photos, unsigned documents, invoices going stale, customers who haven't heard from you. You get a short flag list with the fixes already drafted and ready to approve.
In plain terms: the software writes the first draft of everything, a person on our team checks that draft, and you give the final OK before anything is sent or changed.
No invented case studies on this page. One real run from the owner's own franchise, and placeholders where the receipts land next.
205 messy job photos from one completed water job, sorted into clean, billing-ready folders in 12 minutes — a real run in the owner's own restoration franchise. The same setup checks his production photos and follows up on his invoices every week.
Before / after folder screenshots
Sanitized screenshots of a real dump folder next to the sorted result — being produced this week.
Named case studies
Pilot results and named operators land here after the first pilots close. Nothing on this page is invented.
Good — that person stays. This makes their week easier: the sorting is already done before they touch it, and it covers the weeks when they're slammed or out sick. The free test is the simple way to check. Send us 100 photos, put our result next to their normal work, and decide with both folders in front of you. It costs nothing and you commit to nothing.
Fair. Here is exactly how access works. You share one folder — the same way you'd share a folder with an employee — and that folder is all we can see. Not your email, not your accounting, nothing else. You sign a data agreement before anything starts, the AI that reads the photos keeps no copy of them, and your originals are never touched because we work on copies. Change your mind at any point, shut off access, and everything stops that minute.
The software never guesses. When it can't tell where a photo belongs, it puts that photo in a "needs review" folder instead of filing it wrong — and a person on our team looks at every flagged photo before anything comes back to you. That same person checks the rest of the delivery too. You can see the flagged folder in the screenshot above. That's the software saying "I'm not sure" out loud instead of hiding a mistake.
Keep using them. Those apps capture photos on site — we handle what happens after: the dump folder nobody sorts, the paperwork nobody files, the follow-up emails nobody sends. Nothing changes about how your techs shoot photos, and you don't replace anything you already pay for.
No. Nobody in your office installs anything, learns anything, or gets a new login. It's a service: you share a folder, and finished work shows up — sorted photos, filed paperwork, drafts waiting for your OK. We fit around the tools you already run: SiteCam, Encircle, Xactimate, QuickBooks.
No. Never. We organize files, draft messages, and follow up on invoices. Every decision about claims, coverage, billing amounts, and compliance stays with you and your team. That line does not move.
Here's the whole thing, start to finish. You pick one completed job and send us its photos — a shared folder link is easiest, and we'll walk you through it in about five minutes. Within 24 hours you get a link back: the same photos, sorted into clean, labeled folders. If you like what you see, we talk about next steps — a per-job cleanup or a pilot of the full Job File Desk. If you don't, you keep the sorted folder and we part friends. No commitment either way, and nobody calls you five times.
A restoration franchise owner who got tired of doing data entry at 9pm. He built this to run his own franchise's job files, and it still runs there every week — everything on this page works on his real jobs before it's offered to anyone else. RestoTech is the company built around what he built for himself.
Pick one completed job and send us its photos — a shared folder link is easiest, and we'll show you how. Within 24 hours you get the same photos back, sorted into clean, labeled, estimator-ready folders. Free. No commitment, no sales deck. Judge the work, not the pitch.
Tell us where your job files live today. A real person reads it and replies — to set up your free 100-photo test, or to talk through a founding pilot of the full Job File Desk if you want more than photos handled.